Microsoft word

Ms word means Microsoft word is a part of Microsoft office Software Corporation. It is a important part of Microsoft office which is use for any problem solve in any office label, like Government or privet. If you don’t taken knowledge of Microsoft word, so you will be very difficult to work in another software. In this software we create a latter, application, any document. There we also find printing option that help printing any paper.

How to start Microsoft word ?

1 Click on start button.

2 Click on all program.

3 Click on Microsoft office.

4 Click on Microsoft office word 2007.

            Immediately a document page appears in the screen.

 

What we find in Microsoft word?

When we open Microsoft word then there will be find

1.Title bar (Like Document-Microsoft Word)

2.Menu Bar (like file symbol, Home, insert, page layout, Reference)

3.Sub Menu

4.Working Area.

5.Ruler bar.

6.Status bar.  

 

What is cursor?

When we open Microsoft word then there will be find a symbol remain that highlighted in the page that is called cursor.

 

How to insert any text in the document?

1.First time place the cursor in your page where you want to insert text.

2.Now type the text matter.

How to use new option ?

After type  your text if you want  a new  page then follow the steps

1.Click on file symbol .

2.Click  on new option

3.Click on blank document

4Click on create option .

Immediately a new document will be appears in the screen.

How to save a document ?

After type any text matter / object  if you want save this programs-

1. Click on file symbol.
2. Click on save as option.
3. Chose the location where you want save this program .(Like- My document, Desktop)
4. Type the file Name (In file name box)

Click on save option

How to open a file ?

1. Click on file symbol .
2. Click on open option .
3. Chose the location where you save the file at before.
4. Select the file which you want to open .
5. Click on open option.

Immediately you will be find your page appears in the screen .

 

How to use save option ?

When you wish that after opening a file type any things in this document and  want to save with before file then follow the stapes-

1. Click on file symbol.
2. Click on save option.

Whhhhy we use print preview option?

If you want to show the page before printing then the print preview option is use.

How to use print option?

After complete your type then

1. Click on file symbol .
2. Click on print of print option.
3. There we will be found a dialog box appears in the screen ,here
4. All option is use  to print all page.
5. Current page option is use to print only present page which page the cursor put you.
6. Pages option is use just print to by page ranges (Like 1,3,5)
7. Number of copies means how many page want to print out.
8. Page per sheet means how many page print out per page.
9. Scale to paper size is use which paper you want to print out its size.
10. Click on ok.

 

How to make Auto Correct?

Some time we have common spelling mistake of a particular word to avoid this we can use this option .

1. Click on file symbol .
2. Click on word options.
3. Click on proofing  option.
4. Click on auto correct.
5. Set the character in the replace box which character you want to link there.
6. Set the character in the with box that you want to show in your page.
7. Click on add option
8. Click on ok .Ok.
9. Place the cursor in your page where you want to show this link word
10. Type the word this word typed in replace box .
11. Press Enter.

 

How to save a file with password?

1. Click on file symbol.
2. Click on save as option.
3. Chose the location where you want to save .
4. Type the file name .
5. Click on tools button .
6. Click on general options.
7. Type the password in password  to open box.
8. Type the another password in password to modify. Click ok.
9. Set the same password in the reenter password to open.
10. Set the same password in reenter password to modify.
11. Click on ok .
12. Click on save button. 

Cursor movement:

®                              1) To move one character Right.

¬                              2)To move one character Left.

­                               3)To Move one line Up.

¯                               4)To move one line Down.

Ctrl+®                     5)To move one word Right.

Ctrl+¬                     6)To move one word Left.

Home                        7)To move at the beginning of the current line.

End                           8)To move at end of the current line.

Ctrl+Home               9)To move at the beginning of the Document.

Ctrl+End                  10)To move at end of document.

Page Up                    11)To move one screen Up.

Page Down               12)To move one screen Down.

Select text through Key board?

Shift +®      1)To select one character Right from the current cursor position.

Shift+¬       2) To select one character Left from the current cursor position.

Shift+­                     3)To select text one line Up from the current cursor position.

Shift+¯                     4) To select text one line Down from the current cursor position.

Shift+End)               5)To select text till the end of line from current cursor position.

Shift+ Home                         6)To select text till the beginning of line from current cursor position.

How to copy  any text or object  and paste it another place?

1. Select the text.
2. Click on copy symbol of Home menu .(In the left corner side)
3. Place the cursor where you  want to put your text
4. Click on paste symbol of Home menu .(In the left corner side)

How to cut your text?

Select the text.

Click on cut option in Home Menu.

How to increase any text size?

1. Select the text.
2. Click on text size option of Home Menu (In the left corner side)

 Short cut :- ctrl+shift+> or ctrl+shift+<

How to make bold your text?

1. Select the text.
2. Click on bold option in Home Menu  B
3. Short cut :- ctrl +shift+b

How to make Italic  your text?

1. Select the text.
2. Click on Italic option in Home Menu  I
3. Short cut:- ctrl +shift+I

How to make under line  your text?

1. Select the text.
2. Click on under line option of Home Menu  U
3. Short cut :- ctrl +shift+U

How change font style

1.      Select the text.

2.      Chose the any  font style from Home Menu (Like Times New Roman to Mnotype corsiva)

How to create bulleted list in your text?

1. Select the text.
2. Click on bulleted list option in Home Menu.
3. Click on Define New Bullet.
4. Click on symbol ..
5. Chose any symbol.
6. Click on ok

How to create Number list in your text?

1. Select the text.
2. Click on Number list option in Home Menu.
3. Click on Define New Number Format.
4. Chose any Number style.
5. Click on Font option
6. Chose any font / font colors.
7. Chose any font size.
8. Click on ok.
9. Again click on ok.

How  change color any text?

Select the text .

1. Click on font color button in Home Menu
2. Chose any color

How to change line spacing after create a line?

1. Select the paragraph.
2. Click on line spacing button in Home Menu
3. Chose a any line spacing number

How to create shading in your text?

1. Select the paragraph .
2. Click on shading option in Home Menu.
3. Chose any shading color.

 After you will find a shadow color appears back side in your text.

How to search a word or text in your document?

If you don’t find a word in your list then follow the steps.

1. Click on Find option in Home Menu.
2. Type the word in the find what box.
3. Click on find next .

How to use replace option?

You can replace an existing word by a new word .Example you want to change the word ‘come’ with ‘Go’

1. Click on replace button of Home Menu .
2. Type the wrong word in the find what box .
3. Type new word in the replace with box.
4. Click on Find Next button.
5. Click on replace option.
6. If you want to replace all wrong word then click on replace all.
7. Click on ok.
8. Click on close.

How to move to particular page?

1.      Click on find button in Home Menu.

2.      Click on Go To option.

3.      Set the page number which page you will want to go.

4.      Click on Go To option.

5.      Click on close option.

How to insert blank page?

1. Click on Insert Menu.
2. Click on Blank Page option or  Page Break option.

How to create a table ?

A)How to draw a table manually?

1. Click on insert menu.
2. Click  on table option.
3. Click on draw table .
4. Now draw the table using the pen cursor. You can draw columns and rows in table.
5. After complete table press Esc key.

B) How to create a table automatically ?

1. Click on insert Menu.
2. Click on table option.
3. Click on insert table option .
4. Set the number of columns .
5. Set the number of rows.
6. Click on ok .

C) How create a table auto format option?

1. After create a table
2. Set the cursor any in any cell
3. Click on design Menu.
4. Chose any design from the design box.

D) Inserting a column in the table.

Place the cursor in the table where you want to insert the column

1. Click on layout Menu
2. Insert left or right button

                 or

3. Right click any column /Rows
4. Click on insert option
5. Insert column to the left or right

E) Inserting a Row in the table.

Place the cursor in the table where you want to insert the Row

1. Click on layout Menu
2. Insert above or below

                    or

Right click any Rows/Column.

3. Click on insert option
4. Insert Rows above / Below.

F) How to delete column?

Place the cursor at the column which you want to delete.

1. Click on layout menu
2. Click on delete button
3. Click on Delete column option

G) How to delete Row?

Place the cursor at the column which you want to delete.

1. Click on layout menu
2. Click on delete button
3. Click on Delete Rows option

H) How to use Ascending or Descending?

 Fill up the column with number

1. Select the column
2. Click on layout Menu
3. Click on short option
4. Click on Ascending or Descending
5. Click on ok

I) How to delete the data from the table ?

Select the data in the table by text  selection procedure

Press delete key

How to use undo and Redo option?

1. Select the text
2. Press Delete Key

If you want to see repeated here so

3. Click on undo symbol top side of ruler bar.
4. Against side is redo option.

How to insert picture in your document?

1. Click on insert Menu .
2. Click on picture symbol.
3. Click on My computer symbol.
4. Chose any picture drive.
5. Click on open.
6. Chose any picture.
7. Click on insert option.

How to change picture format?

1. Click on picture
2. Click on format Menu
3. Chose the color ,Brightness, contrast, Shape and border any effect in this picture.

How to use clipart?

1. Click on insert menu.
2. Click on Clip Art button.
3. Click on Go  option
4. Right click on any Click Art picture.
5. Click on insert option

How use shape?

1. Click on Insert Menu.
2. Click on Shapes symbol.
3. Chose any Shape.
4. Drag you left mouse button and create a shape to move.

After create a Shape you can shape color,3d setting and varieties effect.

How to insert Hyperlink?

1. Select the text.
2. Click on insert Menu.
3. Click on Hyperlink option
4. Select the file which you want to linked .
5. Click on ok button.
6. Drag Ctrl key and click on the text.

                 Immediately you will be found this file.

How to use header option?

If you want to set the heading of every page, so follow the steps:-

1. Click on Insert Menu.
2. Click on Header option.
3. Chose any header style.
4. Set the page heading
5. Click on close X option in Design Menu.

How to use Footer option?

If you want to set the number of every bottom page, so follow the steps:-

1. Click on Insert Menu.
2. Click on Footer option.
3. Chose any Footer style.
4. Set the page number or Date and Time.
5. Click on close X option in Design Menu.

How to set the page number of every page?

1. Click on Insert menu.
2. Click on page number button.
3. Chose top of  page or bottom of page style.
4. Click on close X option of Design Menu.

How to create a word Art?

It is use for just text style like circle varieties style have in word Art.

1. Click on Insert Menu.
2. Click on Word Art symbol.
3. Chose any word Art symbol.
4. Type your name.
5. Click on ok .

After you creation varieties effect in your text taken from Format menu, Like-shadow color, word art shape

How to use symbol?

Some times when we want to important work then would be very necessary for symbol

If you want create a symbol follow the stapes-

1. Click on Insert Menu.
2. Click on Symbol option.
3. Click on more symbol option.
4. Chose any symbol.
5. Click on insert.
6. Click on close X option.

How to create margins?

1.      Click on Page Layout Menu.

2.      Click on margins button.

3.      Click on custom margins .

4.      Set the margins at top left bottom and right.

5.      Click ok button.

How to make width page from tall page

1.      Click on Page Layout Menu.

2.      Click on Orientation option.

3.      Click on Landscape option.

How to chose the paper size?

1.      Click on Page Layout Menu.

2.      Click on Size option.

3.      Chose any size of paper .Like a4,Letter etc.

How to create column in your page?

1. Click on page Layout Menu .
2. Click on column button .
3. Chose any column from more columns option. Click on ok.

How to create watermark?

1. Click on Page Layout Menu.
2. Click on Watermark option.
3. Click on Custom watermark.
4. Click on Text Watermark button.
5. Set the word in the text box.
6. Click ok button.
7. Type any thing over watermark.

How to create page color?

1. Click on Page Layout Menu.
2. Click on page color button.
3. Chose any color.

How to make page border ?

1. Click on Page Layout Menu.
2. Click on page border option.
3. Click on border/page border option.
4. Click on box  symbol.
5. Chose a style, color.
6. Click on ok.

How to use indent and spacing?

Select the paragraph.

1. Click on page layout option.
2. Set the position of left / right radio button .
3. Set the before and after number from spacing option.

How to send a word Art text behind your paragraph.

After type your paragraph.

1. Click on Insert Menu.
2. Click on Word Art symbol.
3. Chose any word Art symbol.
4. Type your name.
5. Click on ok .
6. Create shadow color this word art.
7. Select the word Art.
8. Click on Page Layout option .
9. Click on Text Wrapping option.
10. Click on behind text option.

How to use table contents.

1. Click on References Menu .
2. Click on Table of Contents option.
3. Chose any contents .
4. After type you any text over of highlighted text.

How to show Add text ?

1. Select the paragraph.
2. Click on Reference Menu .
3. Click on add text option.
4. Chose the Level Number.

How to insert footnote ?

1. Select a name.
2. Click on Reference Menu.
3. Click on footnote option.
4. Type any thing about this name.
5. Press page up key and drag you mouse pointer on the name.

How to create Mail Marge.

If you think that same letter print out given some other person with address Then follow the steps :-

First time make a latter,

To

The B.D.O

Nalchar R.D Block.

Through the proper channel.

Sub:- Prayer for attended in Human rights day organization.

   Sir,

          We beg to inform you that we are member of social welfare beginning a

Organization about Human Rights day at 10-12-2013.In the organization program

You must be attended because will have very important to need understand about

human Rights.

1. Click on Mailing Menu.
2. Click on Start Mail Merge option.
3. Step-by-Step Mail Merge option.
4. Click on Next: Starting document.(In the Right side)
5. Again click on Next: select recipients (In the Right side)
6. Type a new list button in Right side.
7. Click on create option.
8. Type the field name in the Title box.  (Like B.D.O)
9. Type the Address in the First Name box.
10. Click on New Entry.
11. Same to same type another persons name and address.
12. Click on ok.
13. Type the file name.
14. Click on save option.
15. Click on ok option.
16. Set the cursor where you want to insert merge field symbol.
17. Click on Insert Merge Field option.
18. Click on Title option.
19. Set the cursor where you want to insert second Merge Field.
20. Click on Finish & Merge option.
21. Edit Individual Document..
22. Click on all and ok button.

Use spelling and grammar.

When you see that zigzag underline appears in your text then check you spelling & grammar option , follow the steps:-

Select the text.

1. Click on Review Menu.
2. Click on Spelling & Grammar option.
3. If you want to change wrong word to correct word then
4. Chose the suggestions.
5. Click on change option.

Or

6. Click on Ignore option.

7.Click on ok

How to create a comment?

1. Select the word.
2. Click on Review Menu.
3. Click on New comment option.
4. Type any think about this word.

How to delete comment?

1. Select the comment, which you want to delete.
2. Click on Review Menu.
3. Click on Delete button.
4. Click on Delete option.          

How to change layout of page?

1. Click on View Menu.

Then you will find four layout pages appear in the document.

Like:- Print layout, Full screen Reading ,web layout, out line And draft.

How to change zoom of paper?

1. Click on View Menu .
2. Click on zoom option.
3. Set the paper size.
4. Click on ok option.

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